The History Feature
Introduction
The History feature allows you to save and view changes made over time to certain data in the record .
Instead of overwriting the previous value, Artshell records each update as a separate entry. This allows you to track changes to important information—such as the location, price, or appraisal of a work—and refer back to data entered in the past when needed.
Why use the History feature?
The History feature is useful, for example, when a property changes location, is revalued, undergoes an insurance update, or when you want to record new information without losing track of the previous data.
Where is the History feature located?
Within the record , the History feature is available only for certain specific fields.
The system always displays the most recent record as the main value, but it also allows you to view the history of previous values.
When a field contains multiple records, the icon appears next to the field Historical ( ). Clicking this icon opens the history and displays all the values recorded over time.
Fields that support the Historical
The History feature is available for the following fields in the record :
- Location
- Price
- Acquisition
- Insurance
- Evaluation
These fields can therefore be updated over time while retaining a record of previous entries.
Add a new record to a single work
To add a new historical record to a single work:
- Go to the section Artworks and open the record you want to update.
- Click the History icon next to the field you want to edit. This will open the history of existing records for that field.
- Click Create to add a new record, fill in the required information, and, if necessary, change the date of the entry by clicking Change Date.
- When you're done entering the information, click Save in the upper-left corner.
Note: When adding a new record, you can also select a past date. After clicking "Creation Date " and then " Change Date," you can navigate the calendar and select a past date.
Add a new record to multiple Artworks
You can also update the History in bulk by selecting multiple Artworks .
- From the section Artworks, click the icon In the upper-right corner, select the Artworks which you want to add a new record.
- Once selected, the panel appears automatically on the right Manage. If the panel does not appear—for example, because of the small screen size—click the icon to view it manually.
- In the Manage panel, scroll down and click Create History. Select the field you want to update, enter the required information, and, if necessary, add a date.
- To finish, click Create in the bottom right corner.
Conclusions
The History feature allows you to update certain key details of the Artworks losing track of the previous information.
You can use it for either a single artwork or multiple Artworks , maintaining an organized history of changes related to location, price, acquisition, insurance, and valuation.