Use the Medialibrary share files

Introduction

The Medialibrary in Artshell lets you store, organize, and share files linked to your account: images, videos, files, PDF catalogs, attachments, and other materials useful for managing your Artworks, artists, events, or Contacts.

In addition to serving as a storage space, the media library can also be used as a practical tool for sharing files with colleagues, clients, suppliers, or other external recipients.

In this article, we'll take a closer look at the "Copy to Clipboard" feature, which we introduced in the article on the media library but will explain in greater detail here—especially to help you make the most of its capabilities.

With this feature, you can generate a direct link to the file and share it immediately, without having to first move it from your computer to external file-sharing services (e.g., Google Drive, Dropbox, etc.).

Why Use the Media Library to Share Files

When working with large files, such as catalogs, high-resolution images, or videos, you may find that the only way to send them is through external file-transfer services.

With Artshell, you can simplify this step: if the file is already in your account, you can copy the item’s link from the media library and share it wherever you like—for example, via email, chat, or a work document.

Like this:

avoid duplicate entries;
reduce the risk of leaving large files saved on your computer;
Keep your materials organized within your account;
Share documents that have already been uploaded to Artshell more quickly.

Where to upload files to the media library

In Artshell, the Medialibrary as a shared space across the various sections—Artists, Artworks, Insight, etc.—where you can upload files that will then be associated with items in those sections.

To add a file, you must always attach it to a record exists in your account—for example, a work, an artist, an event, a contact, or another archive item that allows for the upload of media or attachments.

Tip: Create a record

If you frequently need to share files that don't clearly belong to a single work, artist, or event, you can create a record to use as an internal repository.

For example, you can create a "repository" or "shared documents" folder where you can store catalogs, presentations, press materials, or other large files that you use frequently.

This solution provides you with a single location where you can store and quickly retrieve documents to share.

Before implementing this, however, consider whether the files can be linked more precisely to their corresponding Artworks, artists, or events: whenever possible, linking each document to its record makes the archive more organized and easier to search over time.

The “Copy to Clipboard” feature

Once you've uploaded your files, images, or videos, proceed to generate the link:

Select the item you want to share (you can share only ONE item at a time).
Click the icon top left.
Click " Copy to Clipboard."
Paste the link wherever you like (chat, email, Word document, etc.).
The recipient can click the link to automatically download the item.

Note: You can share only one item at a time.

Upload Limits

Before using Artshell to share files, refer to the table below to learn about the platform's upload limits.

Format	Requirements
Images	JPEG, animated GIFs, PNG, and single-image TIFF files
File	There are no size or format restrictions
Video	MP4 or MOV format - MAX 25 GB

Conclusions

Medialibrary isn't just a place to store materials associated with your account; it can also be a practical tool for sharing files already in your library.

By using the " Copy to Clipboard" feature, you can quickly send documents, catalogs, images, or other materials without having to download and re-upload them elsewhere.

To keep your archive organized, we recommend uploading files to records pertain records . If, on the other hand, you have cross-cutting materials that you frequently share, you can create a dedicated record so that you always have a central location that’s easy to browse and share.