Artworks

The Artworks tab within the artist card automatically displays all artworks from the Artworks section where that artist has been set as the author.
This section is populated automatically: it is not possible to manually add or remove artworks. However, you can edit their content by opening the corresponding artwork card and using the  icon at the top.

Images and videos

In this section, you will find all the images and videos associated with the artist card. For example, you might upload images of the artist’s studio, portraits, or a video of the artist at work. Within the Images and videos section you can search for content using the search bar, add new items using the  icon, select them using the  icon.

To add media, click the  icon and select the file from the Medialibrary. Once opened, you can view its File Name, Description, Notes (if any), and the language set at the time of upload.

If the media you are looking for is not in the Medialibrary, you can upload it directly from your computer by clicking the  icon again.  

You can manage media individually or through multiple selection.

1. Managing a single media file:

   Click the  icon at the bottom right of the media to open the dropdown menu and choose from the available options (see image below):
   
    
   
   alternatively, click directly on the media to view its details, where you will find Description, Notes, and Type.

   Note: the Description and Notes fields here are different from those in the Medialibrary, so content will not be overwritten.

   At the top, you will also find: the lock function (), the previously mentioned dropdown menu , the multilingual option, and the  icon to return to the full media list.
   
   

2. Managing multiple media files:

   Click the  icon to select the media you want to manage, then click the  icon to open the dropdown menu with the available options (see image):
   
    

Folders

The Folders section expands the artist card, allowing you to upload and link additional data, images, files, and videos. This is ideal for attaching interviews, press articles, invoices, letters, or other documents.

Below you can see an example of folders within an artist card. 

• The number next to each folder name, indicates how many attachments it contains.
• The date on the right shows when the folder was added to the artist card.
• The  icon lets you move attachments to another folder or delete the folder.

First-time setup of folders: If you are using folders for the first time, we recommend defining and creating the main folders you may need in advance. This approach lets you determine the order in which folders are displayed, and this order will be consistent across all artist cards. To create folders in bulk:

1. Open the Setting Panel () at the bottom left.
2. Select Lock & Folders.
3. Click Artists, then Add New.
4. Enter the folder name in your main working language, or in all three languages if you plan to share folder contents internationally (e.g. Interviews or Biography).
5. Click Save.

Folder management

From the Lock & Folders section in the Settings Panel you can:

• check how many artist card include a specific folder (shown in parentheses next to its name). 

• move attachments or delete folders using the   icon.

  Attention: Only empty folders can be deleted.
  If you wish to delete a folder with attachments, move the attachments first. We recommend doing this directly from the artist card, since moving attachments from the Settings Panel will affect all artist cards where that folder is used.
• manage the order of folders by dragging them up or down:

Once you have saved your folders you can start linking them to the artists cards and add attachments:

1. Select the artist card.
2. Open the Details tab and select Folders.
3. Click + and choose a folder from the list to add it to the card. If you want to create a new folder, type a new name in the search bar and click Create.
   
4. To add attachments, click the folder, then click +. You can enter a title, text, media (images, videos, or files), or graphic elements (separator or slider). You can also add a date and translate content using the multilingual function if needed.
   
5. Click Save to update the folder content.

Attachment management

Within folders, attachments can be locked with the lock function, keeping them private during exports, moved to other folders, deleted. 

Files

Here you will find files associated with the artist card. For example: press kits, graphic layouts, full catalogue PDFs, Word or Excel files. Within the Files section you can:

1. Search using the search bar;
2. Add files with the  icon. You can upload any file type (e.g. .zip, .mp4, .docx) without size or format limitations. You can also attach documents generated via Artshell’s Export functions. 

If the file is not already in the Medialibrary, click the  icon again to upload it directly from your computer.

Before uploading, the system presents a record form for each file, where you can add a description and notes in three languages (Italian, English, French). The file name itself remains the same across all languages.
 

Additional file management options are available via the  icon, including: locking a file (see the article The Lock function), copying the file link, downloading it, or removing it from the artist card. If removed, the file will still remain stored in the Medialibrary. The same actions are available when opening the file.