Edit a work

Introduction

You can update the information in an record at any time—for example, to correct a piece of information, add new details, or record a change that has occurred over time.

In this guide, you'll learn how to open a record edit mode, update the fields, and save your changes.

Step 1: Open the record

Step 2: Update the information

Edit or fill in the desired fields.

For example, you can:

• correct the title, year, or technique;
• update dimensions, status, or location;
• change the price, acquisition, or valuation;
• Add images, notes, or other information.

You don't have to edit all the fields—you can just edit the ones you're interested in.

For a complete description of the available fields, see the article Add a Work.

Fields with History

Some fields support the History feature, which allows you to update information while keeping track of previous values.

When you edit a record , only the most recent value is displayed in these fields. To view, update, or edit the history, you must exit edit mode and use the dedicated function.

To learn how the History feature works and how to manage its values, see the article Manage the history of a project.

Step 3: Save your changes

When you're done, click Save.

The new information will be updated in the record .

Edit Multiple Artworks

If you need to update a large number of Artworks at the same time, you can use the Excel file import feature.

The ID, referred to in the file as the Artwork ID, allows Artshell to recognize records and update them without creating duplicates.

Read the article Import Artworks an Excel file.

Conclusions

You can edit and complete the records at any time, keeping your archive up to date and consistent.

For more information, see also:

• Add an artwork
• Manage the history of a project
• Import Artworks an Excel file
• The Details tab in artworks