Add an artwork

Introduction

Each work in Artshell is organized within a record , which contains all the information and content associated with it.

In this guide, you'll learn how to create a new record , enter the key information, and save it to your database. You can complete or edit it at any time.

Step 1: Create a new record

Step 2: Fill out the record

Fill in the fields of record the information you want to associate with the work. You don't have to enter everything right away: you can edit or add to it at any time.

Below is a description of the main fields available.

Images

Add one or more images of the artwork. You can select them from the Medialibrary or upload new ones directly while creating the record.

For more information, see the article on the Medialibrary.

Artist

Link the artwork to an artist already in your database. Click"Choose an Artist" and type the initials of the artist's first or last name, then select the artist from the drop-down menu. If the artist has not yet been added to Artshell, click the+to create an record .

For more information, see the article Add an artist.

Title, year, and medium

These fields identify and describe the work.

• Title: Name of the work.
• Year: year, period, century, or approximate date of creation.
• Technique: execution technique or materials used.

Dimensions and Weight

Enter the dimensions of the artwork, specifying the height, width, depth, diameter, and weight.

For Artworks , such as installations, diptychs, or triptychs, you can use the " Description " field to add additional information about their dimensions.

Artshell automatically converts measurements between centimeters and inches and between kilograms and pounds.

Edition

Indicate the edition number of the work, if any.

Signature

Specify whether the work is signed and indicate the location of the signature.

Tags

Tags allow you to classify and group Artworks the criteria of your choice, making it easier to search and organize your archive.

For more information, see the article Organize Your Artworks Tags and Lists.

ID and Status

This section contains information useful for identifying and managing the work.

• ID: an inventory number assigned by the user (also known as an Artwork ID). You can assign any value you like based on your own cataloging criteria.

• Status: Indicates whether the work is Available, Reserved, or Unavailable.

Link the work to its location by selecting one of the Contacts your address book.

Enter the price of the artwork, specifying:

• amount;
• currency;
• application of VAT;
• Any notes.

Record information regarding the acquisition of the artwork, including:

• purchase price;
• currency;
• VAT;
• acquisition date;
• origin;
• descriptive notes.

Store information regarding the project's insurance coverage, such as the insured amount, insurance company, policy number, validity period, and any notes.

Record the economic appraisal of the work, indicating the estimated value, the appraiser, and the date of the appraisal.

Properties and Collection

Specify the owner of the work and the collection to which it belongs.

Certifications and Rights

Store information regarding certifications, restrictions, resale rights, copyright, SIAE, or other rights related to the work.

Framing, packaging, and quantity

This section provides useful information on the handling and preservation of the artwork.

Includes:

• Maximum dimensions, to indicate the size including the frame or mount. You can enter height, width, depth, diameter, and weight;
• Condition: a drop-down menu from which you can select whether the condition of the artwork is Excellent, Good, Fair, or Poor;
• Packaging, including crate dimensions, number of packages, and notes;
• Quantity: If the work you are submitting consists of multiple Artworks , you can specify the number Artworks ;
• Medium: A drop-down menu from which you can select the type of medium. You can start typing the first few letters of the medium you're interested in to make it easier to select.

Notes

Use this field to enter any additional information that does not fit in the other fields of record.

Folders and Attachments

From the Details tab, you can associate images, documents, files, folders, and other related content with the work.

For more information, see the article The Details tab.

Step 3: Save the record

When you're done filling out the form, click " Save " in the upper-left corner.

The artwork will be added to your collection and will be immediately available in the Artworkssection.

What Can You Do Next?

Once you've created the record , you can:

• Add images, videos, files, and folders from the "Details" tab;
• organize the work using tags and lists;
• publish it;
• export or share it in various formats;
• edit that information at any time.

For more information on these features, see the related articles.

Conclusions

Creating a new work is the first step in building your archive on Artshell. You can expand the record any time by adding new information, multimedia content, and documents.

To continue, see also:

• Edit an artwork
• The Details tab in artworks
• Organize your Artworks tags and lists
• Import Artworks an Excel file