Introduction

The Duplicate function in Artshell allows you to quickly create copies of one or more artwork cards, retaining and editing their contents as needed.
This tool is particularly useful for speeding up the management and cataloguing of artworks, avoiding the need to re-enter information manually.

During the duplication process, you will find several toggle switches () that you can turn on or off to choose which elements to include in the copy.

Watch the short explanatory video below:

How to duplicate an artwork

1. Select one or more artworks you wish to duplicate using the  icon.
2. In the Manage panel on the right, select the second option, Duplicate. If the Manage panel does not appear (e.g. due to a small screen size), click the circled three dots icon in the top-right.
3. Choose which information to retain in the copy, using the available sections:
   
   
   • Artwork data
     Choose which fields from the card you want to include in the duplicated artwork, such as Details, Tags, Artwork ID, Status, etc.
     
     Note: Among the available fields, you will also find Lists. This field allows you to include the duplicated artwork in the same manual and automatic lists as the original one. In manual lists, the duplicated artwork is always added, whereas in automatic lists it is only included if it meets the list’s criteria. For example, if you enable the Lists toggle but not the Tags toggle, and the automatic list was created based on specific tags, the duplicated artwork will not be included because it does not have the required tags and therefore does not meet the inclusion criteria.
   • Price
     Use the toggle to include all price-related information, and, if needed, customise the amount and currency for each artwork without altering the original value in the main card.
     Enable the second toggle if you wish to display the “+ VAT” label.
   • Images and videos
     Select which media files to include.
   • Folders
     Choose which folders and attachments to include in the duplicated artwork.
   • Files
     Select which files to include in the duplicated artwork. When slecting files, you will also see their type (e.g. Word, PDF, Excel, etc.).
     

Once you have configured the options, click Duplicate at the bottom right. The system will create a copy of the card including the selected content.

In the duplicated card, the artwork ID will display the label (Duplicate) next to the original ID; you can edit or remove this label at any time.

Conclusions

The Duplicate function in Artshell is a practical and versatile tool that simplifies and speeds up archive management. It enables you to create precise copies of artwork cards, keeping only the content you need and adapting it to your requirements. Used strategically, it can reduce data entry time, ensure consistency across crads, and optimise your workflow when cataloguing artworks.