Introduction

Artshell provides two essential tools for organising and managing your events: Tags and Lists. This article explains how to create, add, or remove one or more tags from your events and how to organise them into lists.

Prerequisites

We recommend reading the following articles before getting started:

Create and manage Tags for events

Tags allow you to label and categorise events to make them easier to find, organise, and export. Below are the actions you can perform with tags.

Click each section below to expand the instructions:

Create a new tag

There are two ways to create a tag:

From the event card:
1. Select an event and click the  icon at the top to enter edit mode.
2. In the Add a tag field, type the name of the new tag and press ENTER on your keyboard.
3. Click Save at the top to confirm.
From the Manage panel (recommended if you want to add the tag to multiple events):
Artshell also allows you to assign a tag to multiple events at once:

1. 1. Select the events using the  icon.
  2. In the Manage panel on the right, click Add tag. If the panel doesn’t appear (for example, due to a smaller screen), click the three-dot icon in the top right corner.
  3. Click + Create tag.
  4. Enter the desired tag in the input field and then click Create tag. Click Cancel to go back.
    
    Note: The number in parentheses next to each tag indicates how many events are associated with that tag.
  5. Click the Add button at the bottom right to apply the tag to the selected events.

Tip: Before creating a new tag, take a moment to check via the search bar whether a tag with the same or a similar name already exists.

Add an existing tag to multiple events

1. 1. Select the events using the  icon.
  2. In the Manage panel on the right, click Add tag. If the panel doesn’t appear (for example, due to a smaller screen), click the three-dot icon in the top right corner.
  3. Use the search bar to find the tag you want to assign, then tick the box next to the tag to select it.
  4. Click the Add button at the bottom right to apply the tag to the selected events.

Remove a tag

You can remove a tag in two ways:

From the event card:
1. Select an event and click the  icon at the top to enter edit mode.
2. Click the x next to the tag you want to remove.
3. Click Save at the top to confirm.
From the Manage panel (recommended if you want to remove the tag from multiple events):

1. 1. Select the events using the  icon.
  2. In the Manage panel on the right, click Remove tag. If the panel doesn’t appear, (for example, due to a smaller screen), click the three-dot icon in the top right corner.
  3. Use the search bar to find the tag you want to remove, then tick the box next to it (you can remove multiple tags at once).
    
    Note: Only tags present in the selected events will appear in the Remove tag area.
  4. Click the Remove button at the bottom right to delete the tag.

Create and manage Lists for events

With Artshell, you can organise and group events into an unlimited number of lists. As described in the introductory article Organising content: Tags and Lists, there are two types of lists: Manual and Automatic.

You can access all the lists created by clicking the section title at the top left.

Create lists

Click each box to expand the instructions:

Create a Manual list

To create a manual list — a static list that doesn’t change over time:

Select the events using the  icon.
In the Manage panel on the right, click Add to list. If the panel doesn’t appear (for example, due to a smaller screen), click the three-dot icon in the top right corner.
Since the list you want to use doesn’t yet exist, click + Create list.
Enter the list name in the designated field, then click Create list. Click Cancel to go back.
Click the Add button at the bottom right to add the selected events to the newly created list.

Create an Automatic list

To create an automatic list — one that updates dynamically over time — start by using the search bar in the Events section. Enter one or more filters to define the list’s criteria, then press ENTER on your keyboard. You can now save the resulting search by clicking the  icon at the top right.

Here is an example of a list based on events tagged as free and curated by Anderson.

After clicking the  icon, choose a name for your automatic list. Finally, click Save list.

Tip: Include the criteria used in the list name to easily identify it later.
For example, the list in the image above could be named: Free events by Anderson - tag 'free' + curated by 'Anderson'.

Screenshot 2025-07-09 alle 22.42.07.png

Manage lists

Add events to an existing list

Add to a manual list:

Select the events using the  icon.
In the Manage panel on the right, click Add to list. If the panel does not appear (e.g., due to a small screen size), click the circled three-dots icon in the top right corner.
Use the search bar to find the list you want to add events to, then tick the box next to it.

Note: The number in parentheses next to each list indicates how many events are currently in that specific list.
Click the Add button at the bottom right to add the events to the selected list.

Add events to an Automatic list:

To include an event in an automatic list, make sure it meets the criteria set when the list was created. The event will be added automatically as soon as it meets those criteria.

Remove events from a list

Remove events from a Manual list:

Select the events using the  icon.
In the Manage panel that appears on the right, click Remove from list. If the panel does not appear (e.g., due to a small screen size), click the circled three-dots icon in the top right corner.
Use the search bar to find the list from which you want to remove the events, then check the box next to the list to select it.

Note: The number in parentheses next to each list indicates how many events are currently in that specific list.
Click the Remove button at the bottom right to remove the events from the selected list.

Remove events from an Automatic list:
An event is automatically removed from an automatic list if it no longer meets the criteria defined when the list was created. Simply ensure the event no longer matches those requirements.

Customise the list order

Click the name of the Events section in the top left.
Hover over a list to see the hand icon appear.
Drag each list up or down to organise them in your preferred order.

Conclusions

Understanding and making the most of Tags and Lists for your events in Artshell is key to optimising the management and review of your event history.

These tools allow you to categorise, group, and retrieve events — whether you prefer a static selection tailored to specific needs or a dynamic organisation that updates automatically. Investing time in learning and applying these features will save valuable resources in your daily workflow, ensuring greater accuracy and personalisation in your database.