This introductory guide is designed to help you get familiar with Artshell and start organising, managing, and showcasing your collection, gallery, or archive quickly and effectively.

This article serves as your starting index — here you will find all the useful links to configure your account and access the platform’s main sections.

Don’t have an account yet? Read the dedicated article!

Step 1. Set up your profile

Before you start using Artshell, we recommend completing the initial configuration of your account.

Just a few simple steps will help you avoid slowdowns later and ensure a smooth user experience.

Here’s what we suggest you do:

Set up basic information: complete your user profile, upload your logo, and configure any venues associated with your account
Verify your email address: this step is essential to send communications. You can also add other sender addresses if needed.
Enter your Privacy Policy and Terms & Conditions: these are useful and required for sending emails and newsletters, and for online visibility.
If you have a Premiere account, set up your team permissions in Users and Roles.

Step 2. Start populating your account

At this stage, you can begin exploring and enriching your account. Take some time to familiarise yourself with the Artshell Dashboard and its main sections:

To populate your account, you can either add content directly in Artshell using the  icon in each section, or carry out a bulk data import.

Import with the support of our team

If you manage a large collection, we recommend using our Concierge Service — our team will assist you with importing large amounts of data. Click here to learn more about the Artshell Concierge Service, or contact our team directly at sales@artshell.eu

Import independently

If you prefer to proceed on your own, you can follow our dedicated guides for importing data via Excel file:

Tip: we recommend taking advantage of Tags and Lists right away to flexibly organise your artists, artworks, and events. This will help you maintain a clear structure from the very beginning.
To learn more, read the article on content organisation with Tags and Lists.

Step 3. Prepare to send Emails and Newsletters

Artshell is not just a digital archive — it also allows you to send customised, elegant, and professional communications to your contacts.

Before you start, make sure you have correctly configured:

At least one verified email address.
The links to your Privacy Policy and Terms & Conditions.
DNS configuration, to ensure optimal email deliverability.
A newsletter subscription form, if you wish to collect new contacts.

Would you like to learn more about emails and newsletters? Click here to access the dedicated section.

With Artshell you can do even more:

Create an Insight

Insights in Artshell are versatile, customisable web pages — a true digital workspace entirely at your disposal. They are the perfect tool to present a project, publish an in-depth feature, tell the story of an artwork or exhibition, or create an artist’s dossier.

Here are some examples of Insights you could create depending on your activity:

To start creating your Insights, go to the dedicated section of the guide:

Insight

Or begin by reading the introductory articles:

Create an Event

Events in Artshell offer a dedicated and unlimited space designed to help you present and organise your initiatives. They are ideal for showcasing an exhibition, announcing an opening, documenting a fair, or sharing the programme of a talk.

You can enrich your events with images, documents, and files, organise them efficiently using Tags and Lists, and easily export them to Excel.
Finally, share them with anyone: send via email, generate a link to share in chats, or post them on your social channels.

Here are a few examples of Events you can create:

To start creating your Events, go to the dedicated section of the guide:

Events

Or begin with the introductory articles:

Export your artworks

With Artshell, you can export your artworks easily and professionally, choosing among different formats according to your needs.

Whether you want to share a selection with a client, prepare a checklist for a fair, or generate a presentation PDF, Artshell’s export tools allow you to create clear, elegant, and visually consistent materials.

You can export artworks as online links, email templates, or PDF files in various formats (vertical, horizontal, or compact).
You can also generate work checklists or print-ready labels. Each export can be customised by selecting which information to include — such as images, technical details, notes, or prices — and tailored to different presentation needs.

Discover some examples of exports you can create in Artshell:

To get started, visit the section of the guide dedicated to artwork exports::

Exporting and sharing artworks

Conclusions

This guide accompanies you through your first steps in Artshell, but the platform has much more to offer.
Explore all its features and start today to enhance and give visibility to your collection!

Need help? Our team is always available via the Submit a Request form or by email at support@artshell.eu.